Digital / Electronic Signature FAQs

Digital / Electronic Signature

What is an Electronic Signature?

 

An electronic signature is a means to electronically sign a document. This can be achieved with a symbol, picture or “signing” on a device, to apply the signature to an electronic document or form.

What is a Digital Signature?

A digital signature is a means to electronically sign a document. This can be achieved with a symbol, picture or “signing” on a device, to apply the signature to an electronic document or form. Digital also has the benefit of taking extra steps in order to verify the identity of the signer and secure the trail of the electronic form.

 

 

What’s the difference between Electronic and Digital signatures?

The biggest difference between electronic and digital signatures comes from their security, user authentication and legal validity. Electronic signatures are very simple and offer no way of authenticating the user that has signed the document. Whereas a digital signature comes with added steps (such as 2 Factor Authentication) to further validate the identity of the signer. The added steps in digital signatures also increase their ability to stand in a court of
law.

 

Are digital signatures legal?

In South Africa, digital signatures are legally binding for certain documents. In accordance with the ECT Act, digital signatures can stand in a court of law, as they make use of cryptographic digital certification. This means the signer’s identity and intent can be proven to a certain extent.

How secure are digital signatures? 

Digital signatures are highly secured. They make use of Public Key Infrastructure, which is an asymmetrical cryptographic encryption method. This PKI ensures that the data is encrypted and decrypted as intended. This PKI is used to validate the identity of any signers, as their signatures are embedded with a unique key that links their signature to their identity.

 

How do I electronically sign documents?

Electronically signing a document is quite simple. Once you receive the electronic form that requires the signature, you can click or press on the signature box. Once you’ve done that a prompt will appear for you to simply sign with your name, upload an image of your signature, or draw your signature using a mouse/stylus/your finger.

 

Conclusion

With how simple and effective digital signatures are, as well as their security and legality, it is easy to see why digital signatures are becoming more popular by the day.

At Conclude, we can assist you with all of your digital signature needs, answer any questions you may have, and even assist you with the digital transformation steps needed to implement digital signatures into your business.

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