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Read more about – Data safety and POPIA
Read more about – Data safety and POPIA
The current systems used by verification agencies have a lot of room for improvement and adaptation with a bit of digital transformation.
Paper-based systems have many risks for all parties involved during the verification process.
Due to the multitude of documents moving between parties, which require strict protocol and processes.
Accuracy, speed, and verifiability are crucial.
With electronic signatures and electronic forms, these protocols and processes can be shared, reviewed, approved, and securely signed.
Electronic methods make for more cost-effective and time-efficient processes – and electronic signatures are also accepted under South African law.
Electronic signatures and forms are also fully traceable in a workflow process. They are tamper-proof with the use of cryptographic digital signatures that offer validity of the signer and ensure that the document is unchanged from the time of signing.
Electronic signatures have also been used in the banking sector for decades. This is proof of the traceability, accountability, and auditability of documents used with electronic signatures and/or forms. The legal weight, data integrity, and individually signed approval, together with the easy-to-access workflow process evidence and cryptographic digital signatures – make these solutions ideal for use in the B-BBEE verification processes.
Do you work in the verification sector and need more Tips for the B-BBEE sector, then give us a call or …
As with most things nowadays, if it’s online, it’s going to save you time, and this is no different when it comes to e-signatures.
Being able to access a means of signing a document from a simple smart device, or being able to sign a document from distant locations, means that signees won’t have to go through time-consuming efforts to sign documents, no need to travel to a print shop or post office to sign, receive or send documents that need to be signed, particularly with original documents that are required to be sent through “snail mail” to ensure no tampering.
E-signature solutions also allow users to sign multiple pages or documents with a single entry.
Every person and business wants to save money.
E-signatures can provide a very cost-effective means of getting documents signed, both for the creator of the document and the signee.
Not having to pay the costs of paper and ink to print or reprint documents, or mail/delivery costs to send and receive documents, both sides are immediately saving money from the use of e-signatures.
These electronic alternatives can also save on administration costs involved with filing, securing, and storing paper documents, as e-signatures incorporate these actions preemptively.
Switching from pen-to-paper signatures to e-signatures is most certainly a step in the right direction, for many reasons.
Some reasons can save both time and money simultaneously – such as errors on documents, missing information on documents, or missing documents entirely.
For the many reasons e-signatures are better and have grown in popularity over recent years, the most important one – legality – is making strides in becoming accepted.
With the moving times, saving time and money is definitely a reason to look into adopting an e-signature solution.
Thanks to the leaps that digital signature technology has taken recently, increased security is no longer a worry.
Using identifying security and biometric data, which is permanently embedded within an electronic form, ensures that one can verify the authenticity of the signee at any time and that the document hasn’t been tampered with after the point of signing.
Digital signatures on electronic forms use Public Key Infrastructure (PKI) to provide a high level of assurance when verifying the signee.
Considering all these points and benefits, it is safe to say that electronic forms and digital signatures provide an easy, convenient and accessible experience.
This is ideal for building long-lasting and quality relationships with customers, by giving them the freedom to choose how and where they will transact.
Having a good online experience can be just as important as the personal touch of face-to-face interaction, and this is what electronic forms and digital signatures aim to achieve.